Staying unproductive is normal when we have countless hindrances waiting for us to get distracted easily. Therefore, there some easy ways you can manage your daily tasks along with maintaining your productivity in workplace.
- Make a reasonable not-to-do-list: We all wake up, contemplate and list down our most important tasks. But we seldom think of the things we are NOT supposed to do throughout the day. Skip the meeting for a mundane task that can be handled on a phone call too. Save your time and assign extra tasks to weekends. Let your close friends and family members know that you are not available for their daily rant sessions.
- Schedule your daily tasks: Scheduling seems like a hectic task but it clears up all the clutter that’s stopping you for producing quality content regardless of your domain. Scheduling your daily tasks into further brief goals can lower down the task pressure for you and the attention span for focusing on your work will increase. So make a to-do list and only put three things on it. Cross out each task when you are done with all three. Then think of three more things, make a list, and cross them out. Make sure that each task is brief enough that you can easily wind up in the given time frame. Keep on repeating this process until you are left with no more tasks.
- Stay distraction-free: Social networking websites can make it extremely hard for you to focus on your work and be productive. Your smartphone is always there for unnecessary notifications and interferes in your productive train of thought. As a solution, apply the “out of sight, out of mind strategy”. Keep your cellphone away from your reach so you always stay unbothered by the notifications and be focused on the task. You can also install some applications on your phone such as Brain.fm and Freedom to help you stay in line of being productive.
- Short breaks: There is no way you can work for 10-12 hours straight without being weary. Your body and mind can’t handle that. Regardless of your working capacity you will fell exhausted after working in the first three hours. At this point, you can still work if you want to, but you will not be stay creative. So it’s okay to take little breaks during the day as often as you need to. These won’t be long breaks that would distract you. You don’t want to lose your inspiration but you need to refill your mental tank and come back with even more energy. Walk around, get something healthy to eat, and just free your mind as much as you can. According to MIT Sloan Senior Lecturer Bob Pozen, author of the bestselling book Extreme Productivity: Boost Your Results, Reduce Your Hours, “Working for 75 to 90 minutes takes advantage of the brain’s two modes: learning or focusing and consolidation. When people do a task and then take a break for 15 minutes, they help their brain consolidate information and retain it better.”
- Sleep well: Get some decent sleep every night. According to specialists, we adults need around seven to nine hours’ sleep in order to function properly throughout the day. If you always are a night owl and you need to wake uo early in the morning, you will feel tired regret it the next morning. Sleep deprivation is one of the main reasons why you cannot stay productive and achieve your daily goals. Meanwhile a good sleep at night will reflect in how productive you feel the next day, so make sure you make sleep a priority because sleeping better means working better. In case you face trouble sleeping early, make a habit of doing something before going to bed. For instance, reading a book before falling asleep can make you focus on only one task, clear your mind and free you from all the worrying thoughts. Make a bedtime ritual so that you tune your brain into already knowing that you are soon going to fall asleep. You can also keep a notebook by your bed and write down any worries or tasks you need to remember for the next day.
- Tidy workplace: Your workplace is the physical manifestation of your mental state. If your workplace is messy, that means your thought process is messy too. Try clearing up and rearranging your workspace will definitely help you in de-cluttering your brain and to think more clearly and productively.
- The feeling journal: Figuring out everything and avoiding every possible distraction and still feeling unproductive? That maybe associate to something much more personal: it is the way how you are currently feeling, about everything. Feelings derive thoughts and thoughts induce actions. Our actions afterwards decide where we stand in the society as an individual. Contemplation about how you feel about yourself and what you are doing can help you a lot. Writing about how exactly you are feeling and the core habits that stop you from being productive can assist in eliminating unproductivity within a few weeks. Analyze your working patterns, your distraction peak times and your emotional triggers. Once identified and acknowledged, you will feel lighter every day if you make journaling about your feelings a habit.